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Pupil Protect vs CPOMS
CPOMS StudentSafe is a well-established system for recording safeguarding concerns in schools. Both let any member of staff log a concern, build a chronology for each pupil and alert your safeguarding team.
The main differences are in how each record is put together, what’s included in the price, and how much of each product’s detail is published.
Last checked against published information. Sources
Side by side
| What you need | Pupil Protect | CPOMS |
|---|---|---|
| Logging a concern | Any adult in school, in a couple of minutes. Writing help can tidy rough notes, and never changes the child's words in quotation marks. Pupils can add worries themselves, and anyone can report anonymously by QR code. | Any member of staff, on desktop or mobile. An anonymous QR code route is also offered. |
| The chronology | Every concern, action, contact, meeting and document, in order. A family timeline puts brothers' and sisters' chronologies side by side. | Concerns, forms, documents, interventions, notes and interviews. |
| Body maps | Numbered markers on a body map. Children's injuries are never photographed. | Not stated publicly. |
| Alerts | The DSL group is alerted by in-app notification, email or text, and the concern shows who has opened it. Emails and texts show only the category. | Alerts, with severity ratings you can customise. |
| Who can see what | Four access levels, decided by your DSL. Staff accounts come from your MIS. | Role-based permissions you can customise. |
| Audit trail | Every view, change, export, print and sign-in, searchable by your DSL. Unusual activity, such as bursts of views, is flagged for review. | Time, date and user stamped on incidents and actions. Audit information kept for at least 12 months. |
| MIS | Arbor, Bromcom, SIMS, iSAMS, IRIS Ed:gen, Compass, ScholarPack, Facility CMIS, Double First Engage, WCBS, RM Integris and Juniper Horizons. | Integrates with "leading MIS systems". Its website doesn't name them. |
| AI | Writing help and suggested next steps with the reason, on GPT-6 through Azure OpenAI in a UK region. A person approves everything. | Plain-language descriptions and category suggestions while a concern is logged, reviewed by staff before saving. |
| Meetings | With everyone's agreement, records and transcribes core groups and reviews, then drafts minutes for the chair to approve. The audio is then deleted. | Not stated publicly. |
| Concerns about staff | In Staff, alongside the single central record and safer recruitment. | CPOMS StaffSafe, inside StudentSafe. Staff can't see records about themselves. |
| Trust reporting | Insight, counts only, included for trusts. | CPOMS Insight, Power BI dashboards for trusts, bought separately. |
| Where data is kept | UK data centres, including backups and AI processing. | UK, on a Microsoft Azure private cloud. |
| Certification | None yet. We're working towards certification. | ISO/IEC 27001:2022, certificate 00042475, issued by LRQA. |
| Price | Published on our pricing page. One price a year per school, based on roll, excluding VAT. No set-up fees, and moving your records is included. | Not published for StudentSafe. Quote on request. StaffSafe is discounted when bought with StudentSafe. |
| Leaving | Export every record and document in a standard format at any time, at no extra cost. | Exports through reports at any time. At the end of a contract, a password-protected JSON export at no extra cost. 30 days' notice to cancel. |
“Not stated publicly” means we couldn’t find it on CPOMS’s website. It may still be available, so ask them. If anything here is wrong or out of date, email sales@pupilprotect.co.uk and we’ll correct it.
When CPOMS may suit you better
No system is right for every school. These are fair reasons to choose CPOMS.
- You want a long-established supplier with a large community of schools already using it.
- You need your supplier to hold ISO 27001 certification today.
- You already use other CPOMS products, such as VisitorSafe or Insight, and want one supplier for all of them.
Moving from CPOMS
We bring your records across and your DSL checks them before anything goes live.
Can we get our records out of CPOMS?
Yes. CPOMS says schools can export through its reports at any time, and that at the end of a contract it provides a password-protected JSON export at no extra cost. We import from that export.
What comes across?
Concerns and actions, chronologies with their original dates, documents, categories and alert groups. [Confirm exactly what imports from a CPOMS export, for example body maps and linked pupils]
When should we give notice?
CPOMS's G-Cloud terms give 30 days' notice to cancel. Check your own contract, as it may differ. You can keep CPOMS read-only until it ends.
Our categories are set up the way we like them. Do we lose them?
No. We map your CPOMS categories across, and your DSL checks them before go-live.
Sources
CPOMS is a trademark of its owner. We are not affiliated with them. Checked .
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A 30-minute demo shaped around how you use CPOMS today, and what moving would involve.