Pupil Protect is where the adults in your school write down what worries them about a child, and where your safeguarding team picks it up, acts on it and keeps the record that follows that child.
For primary, secondary and special schools, and the trusts that run them, in England.
“mum was at work late and there wasn’t anything in”Her words, written down exactly as she said them, 08:50
Built around Keeping children safe in education, Working Together to Safeguard Children and UK GDPR.
Most safeguarding starts with something small that one adult notices. Here is what happens to it in Pupil Protect.
Any adult can log a concern from a laptop or phone. The form asks what happened, when, and what the child said, in their own words. It takes a couple of minutes, so it gets done while the detail is fresh.
The safeguarding team is alerted at once, and the Head of Year if the tutor chooses. Alert emails say only that something needs attention. Names and details stay inside Pupil Protect.
The concern sits on her chronology next to everything before it. A pattern alert points out that this is her third concern in a month, and AI can suggest next steps. The DSL decides what happens.
The minutes, decisions and agreed actions are recorded against her plan. Approving them adds the actions to the plan and the minutes to her chronology. Coming soon: with everyone’s agreement, Pupil Protect transcribes the meeting and drafts the minutes for the chair to approve.
Chronologies, plans, referrals, training records and the single central record are kept as you work. Export the key events for a meeting, or show an inspector exactly who saw what and when.
One price includes them all. Start with Safeguard and turn on the others when you’re ready. They share one sign-in and the same pupil and staff records, so nothing is typed twice.
It drafts the parts of safeguarding that take time away from children, such as clear accounts from rough notes and referral summaries. It runs on a model your school controls, so pupil information never goes to an outside AI service. A person checks every word.
Trust leads see patterns across schools as counts, never names, and staff who work in more than one school have a single sign-in. Coming soon: set categories once for every school.
Coming soon: moving from another system or from paper, with your chronologies, documents and categories brought across. Today, files from another school on Pupil Protect come straight into the pupil’s chronology.
We guide you through exporting from your current system, or scanning paper files.
Records are matched to pupils from your MIS. Your DSL checks a sample before anything goes live.
A short briefing for staff, ideally on an INSET day. Your old records stay readable while staff settle in.
A 30-minute demo shaped around your questions and how you record concerns today.
